MailBot
Intelligent Email Automation & Parsing
AI-powered email automation platform that extracts structured data from emails, routes messages intelligently, and integrates with your business systems. Process 1000+ emails/day with 98% accuracy.
The Email Overload Problem
Manual email processing is a massive time sink for businesses:
- •Data entry hell - Copying invoice data, order details, customer info from emails
- •Routing chaos - Support emails to wrong department, missed urgent requests
- •No automation - Same questions answered manually, repetitive tasks
- •Human errors - Typos in amounts, wrong customer records, missed attachments
- •Slow processing - Hours or days to handle invoice emails, order confirmations
MailBot: AI-powered email parsing, intelligent routing, system integration. 95% error reduction.
Features
Smart Email Parsing
AI-powered extraction of invoices, orders, and structured data from emails. Handles PDFs, Excel attachments, and email body text with 98% accuracy.
- •Invoice data extraction
- •Order confirmation parsing
- •PDF/Excel attachment handling
- •Email body text analysis
- •Multi-language support
- •Custom field extraction
Intelligent Routing
Automatically route emails to correct departments, create tickets, or trigger workflows based on content, sender, and rules.
- •Rule-based routing
- •AI category detection
- •Priority assignment
- •Auto-ticket creation
- •Workflow triggers
- •Escalation logic
Template Responses
Pre-built response templates with variable substitution. AI suggests best template based on email content and context.
- •Template library
- •Variable substitution
- •AI template matching
- •Multi-language templates
- •Conditional logic
- •Attachment handling
System Integrations
Connect with Fortnox, WooCommerce, Ticketbird, and custom APIs. Sync data automatically without manual copy-paste.
- •Fortnox invoice sync
- •WooCommerce order import
- •Ticketbird integration
- •Custom API webhooks
- •Database updates
- •Real-time notifications
Spam & Security
Advanced spam filtering, phishing detection, and email validation. Protect your team from malicious emails and attachments.
- •Spam filtering
- •Phishing detection
- •Attachment scanning
- •Sender verification
- •Email validation
- •Quarantine management
Analytics & Reporting
Track email volume, processing times, error rates, and automation effectiveness. Identify bottlenecks and optimize workflows.
- •Volume metrics
- •Processing times
- •Error tracking
- •Automation rates
- •Response analytics
- •Custom reports
AI-Powered Data Extraction
Smart Email Parsing Examples
MailBot uses GPT-4 and custom ML models to extract structured data from unstructured emails:
📄 Invoice Extraction
From PDF/Excel attachments or email body text:
- • Invoice number, date, due date
- • Supplier/customer name, org number
- • Line items, quantities, amounts
- • Tax breakdown, totals, payment terms
📦 Order Confirmation
From WooCommerce, Shopify, or custom systems:
- • Order ID, customer details
- • Product SKUs, names, quantities
- • Shipping address, method
- • Payment status, tracking numbers
💬 Support Request
Auto-categorize and extract key info:
- • Issue category (billing, tech, etc.)
- • Priority/urgency level
- • Customer ID, order references
- • Sentiment analysis (frustrated/calm)
📊 Report/Data File
Extract structured data from reports:
- • Sales figures, KPIs, metrics
- • Time periods, comparisons
- • Excel/CSV parsing to database
- • Charts, tables → structured JSON
Real-World Use Cases
Invoice Processing
Extract invoice data from supplier emails, validate amounts, create Fortnox entries automatically.
Reduces 30 min/invoice → 2 minutes
Order Fulfillment
Parse order confirmations, update inventory systems, trigger shipping workflows without manual entry.
Process 100+ orders/day automatically
Customer Support
Create support tickets from customer emails, route to right team, suggest template responses.
80% of tickets auto-categorized
Tech Stack
Email Processing
- •IMAP/SMTP protocols
- •Python email parser
- •PDF extraction (PyPDF2)
- •Excel parsing (openpyxl)
AI & Processing
- •GPT-4 (data extraction)
- •Custom ML models
- •NLP pipelines
- •Celery (async tasks)
Backend & Storage
- •FastAPI (Python)
- •PostgreSQL
- •Redis (queue/cache)
- •S3 (attachments)
Redo att automatisera din email-hantering?
Vi kan anpassa MailBot för dina email-flöden eller bygga en liknande lösning. AI-powered parsing, intelligent routing, system integration.